Terms of Service

1. Agreement

These Terms of Service (“Terms”) govern your use of TeamLedger, a software service provided by SolGuruz (“SolGuruz”, “we”, “us”). By creating a TeamLedger account or using the service, you agree to these Terms. If you do not agree, do not use the service.

You should also read our Privacy Policy, which explains what data we collect and how we use it. The Privacy Policy is incorporated into these Terms by reference.

2. Service description

TeamLedger is a record-keeping tool for the financial side of running a youth sports team. It helps a volunteer team manager (the “TM”) track players, allocate event costs, log payments received, send reminders, and produce reports.

The service is delivered through the web. There is no mobile application, no parent-facing portal, and no coach-facing portal - the TM is the only party who logs in. Parents and coaches receive read-only communications (email or SMS) that the TM authorises.

3. Account responsibilities

• Credentials. You are responsible for keeping your TeamLedger credentials secret. Do not share your password. Notify us immediately if you suspect unauthorised access; we will assist with account recovery.
• Data accuracy. You are responsible for the accuracy of the information you enter - player names, parent contact details, event amounts, payment records. TeamLedger reflects what you tell it; we don't audit your inputs.
• Audit log. Every change you make is captured permanently in an append-only audit log. Entries cannot be edited or deleted, by you or by us. Use the system thoughtfully - corrections are recorded as new compensating entries, not by rewriting history.
• Authority to enter contact data. By entering parent or coach contact information, you represent that you have the authority to do so - typically because they are members of the team you manage and they have provided their details to you for this purpose. You agree to honour their reasonable requests to be removed from communications, and TeamLedger's per-contact opt-outs (email_on, sms_on) give you the controls to do so.

4. Acceptable use

You agree not to:

• Reverse-engineer, decompile, or attempt to extract the source code of TeamLedger.
• Scrape, automate, or otherwise programmatically harvest data from the service outside of any official APIs we publish.
• Attempt to bypass, disable, or interfere with role-based access controls or authentication mechanisms.
• Store data about people without a legitimate basis - for example, the contact details of a parent who has not entrusted them to you in your capacity as their child's team manager.
• Use TeamLedger for general-purpose accounting, business book-keeping, payroll, or money-services purposes. The product is scoped to youth sports team finance and is not designed, audited, or supported for anything else.
• Use the service to harass, defame, or threaten any person, or to send communications that violate the TCPA, CAN-SPAM, or any other applicable communications law.

We reserve the right to investigate suspected violations and to suspend or terminate accounts that breach these rules.

5. Subscription terms

TeamLedger is offered in three tiers:

• Free - $0, forever, for one team with up to fifteen players. No credit card required.
• Pro - $9 per team per month (or the discounted annual equivalent), unlocking unlimited players, SMS reminders, audit exports, and the full report suite.
• League - custom pricing for clubs and leagues running multiple teams under a single organisation.

Paid subscriptions are billed monthly or annually in advance. You can downgrade to Free at any time; if you do, your historical data remains accessible, but Pro features (such as SMS reminders and audit exports) become unavailable until you upgrade again.

You can cancel your subscription at any time from your account settings. After cancellation, your data remains available for thirty days so you can reactivate or export it before deletion (see the retention section of our Privacy Policy).

6. Free tier limits

To keep the Free tier sustainable for everyone, we enforce a small number of explicit limits:

• One team per account.
• Up to fifteen active players on the roster.
• Email reminders only - SMS is a Pro feature.
• Audit-log export is a Pro feature.

If you bump into a limit, the application explains exactly which one and what an upgrade unlocks. We do not silently throttle, hide features, or rate-limit your saved data.

7. Refund policy

We offer a thirty-day money-back guarantee on Pro subscriptions for first-time customers. If TeamLedger isn't a fit within your first thirty days, email us and we will refund your most recent charge in full.

Outside that initial window, we do not pro-rate refunds for partial months, but cancellation immediately stops future billing.

8. Intellectual property

Your data is yours. You retain all rights to the roster, payment, event, and ledger data you enter. You can export it at any time, and we delete it on the schedule described in our Privacy Policy.

The software is ours. TeamLedger's code, design, branding, and documentation are the property of SolGuruz. We grant you a limited, non-exclusive, non-transferable license to use the service while your account is in good standing.

To run the service for you, you grant us the rights we need to host, process, transmit, display, and back up your data - nothing more. We will not use your data to train machine-learning models, sell it, or repurpose it.

9. Disclaimers & limitation of liability

As-is. The service is provided “as is” and “as available”, without warranties of any kind, whether express, implied, or statutory, including warranties of merchantability, fitness for a particular purpose, and non-infringement.

Not financial advice. TeamLedger is a record-keeping tool. It is not financial, tax, accounting, or legal advice. Reports generated by the service do not constitute professional book-keeping or audit work, and they are not a substitute for the judgment of a qualified accountant, CPA, or tax professional. Year-to-date coach summaries are an aid for the TM's 1099 preparation; the responsibility for compliant tax filings rests with you and your tax advisor.

Limitation of liability. To the maximum extent permitted by law, SolGuruz's total aggregate liability arising out of or relating to these Terms or your use of the service is limited to the greater of (a) the amount you paid SolGuruz for the service in the twelve months preceding the event giving rise to the claim, or (b) one hundred US dollars ($100).

We are not liable for indirect, incidental, special, consequential, or punitive damages, including lost profits, lost goodwill, or loss of data, even if we have been advised of the possibility of such damages.

10. Indemnification

You agree to defend, indemnify, and hold harmless SolGuruz and its officers, employees, and contractors from any claim, demand, or expense (including reasonable attorneys' fees) arising out of or relating to: (a) your misuse of the service; (b) your violation of these Terms; (c) your violation of any third party's rights, including privacy or intellectual-property rights; or (d) the data you enter into the service.

11. Governing law

These Terms are governed by the laws of the State of Delaware, USA, without regard to conflict-of-laws principles. Subject to the dispute resolution section below, you and SolGuruz consent to the exclusive jurisdiction of the state and federal courts located in Delaware for any matter not subject to arbitration.

Note: the governing-law jurisdiction is TBD pending confirmation of SolGuruz's registered entity. The final binding version may substitute a different US state.

12. Dispute resolution

Informal resolution first

Before filing any formal claim, you agree to contact us at legal@solguruz.com and give us sixty days to resolve the dispute informally. Most issues are resolved this way.

Binding arbitration

If informal resolution fails, any remaining dispute will be resolved by binding individual arbitration under the rules of the American Arbitration Association. The arbitration will be conducted in English and seated in Delaware (or remotely, by mutual agreement).

Class-action waiver

You and SolGuruz agree that any claim will be brought on an individual basis only, and not as a plaintiff or class member in a class, collective, or representative action.

Carve-outs

Either party may bring an action in small-claims court for any claim that qualifies. Either party may also seek injunctive or equitable relief in court for the actual or threatened infringement, misappropriation, or violation of intellectual-property rights.

13. Termination

You may cancel your account at any time from your settings page. We may suspend or terminate accounts that violate these Terms, that pose a security or abuse risk, or that we are required by law to act against. We will give reasonable notice of any termination we initiate except where notice would itself create a risk (for example, ongoing fraud or a court order).

On termination, your access ends, your subscription stops billing, and your data is handled according to the retention timeline in our Privacy Policy. Sections of these Terms that by their nature should survive termination - including disclaimers, liability limits, indemnification, governing law, and dispute resolution - survive.

14. Changes to these terms

We may update these Terms from time to time. For material changes - new fees, new restrictions, or new obligations on you - we will email you at least thirty days before the change takes effect, giving you time to review and, if you disagree, cancel your account before the new Terms apply. For non-material changes (typo fixes, clarifications), we will update the “last updated” date at the top of this page.

15. Contact

Questions about these Terms can be sent to legal@solguruz.com (or, until the dedicated alias is set up, hello@solguruz.com).